Universal Realty Group is a leading property management company in Halifax,
known for quality apartments in great locations, top-tier commercial leasing
services and the landmark Lord Nelson Hotel & Suites.
We are currently seeking a qualified
Executive Assistant
to join our team. The EA will serve as a trusted partner, managing
day-to-day administrative tasks, optimizing executive productivity, and
ensuring seamless communication across the organization. This role requires
discretion, exceptional organizational skills, and the ability to anticipate
needs in a fast-paced environment.
Universal Realty Group fosters a vibrant workplace culture that thrives on
teamwork, employee growth, and supportive management. We take great pride in
providing exceptional opportunities for career growth at every level within
our organization are committed to hiring ambitious and dedicated candidates
who are eager to grow with us.
RESPONSIBILITIES
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Support CEO by performing advanced-level administrative work of complex
nature including planning, coordinating, prioritizing, and producing work
that requires a high level of discretion and confidentiality.
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Handle executive's schedule, arranging appointments, travel, meetings,
conference calls, etc.
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Execute special or continuous research and data analysis tasks. Analyze
problems, resolve approach, compile, and analyze data and prepare
reports and recommendations.
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Coordinate activities between departments and outside parties. Contact
company personnel at all organizational levels to assemble information for
supported leader's and organizations.
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Communicate on behalf of executive, be able to determine most appropriate
method of communication by assessing situation and applying
judgement.
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Manages facilities for the department including seating and space
requirements and works with facilities to plan for changes.
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Track action items, follow up on deliverables, and ensure deadlines are
met.
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Handle confidential information with integrity and discretion.
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Assist with special projects and initiatives as directed.
WE OFFER
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Dental care
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Vision care
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Extended health care
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Paid time off
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Wellness program
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On-site parking
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Employee events
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And more!
QUALIFICATIONS
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5+ years’ experience of supporting executive leaders as an Executive
Assistant, Administrative Assistant or similar role.
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Strong attention to detail.
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High level of discretion and professionalism.
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Proficiency with Microsoft Office Suite, Google Workspace, and/or other
productivity tools.
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Strong organizational and time-management skills; ability to prioritize
and multitask effectively.
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Master of Business Administration (MBA), Master of Finance (MFA), Bachelor
of Design (BDes), CIDA accreditation or a similar degree will be an
asset.
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The ability to deliver results in a fast-paced, ambiguous
environment.
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Legally authorized to work in Canada.
Universal Realty Group
recognizes our employees as essential to our success and value diverse
skills. From frontline staff to management, we offer excellent opportunities
for career growth, as well as employer-provided medical benefits and
other incentives. We are looking for new talent to join our dynamic
team that is setting the standard of excellence in the property management
field.
